Sales Operations / Proposal Coordinator - Life Sciences
The primary responsibility of the Sales Operations / Proposal Coordinator is to drive disciplined application of our three-phase Relationship Based Sales (RBS) Process:
(1) develop and advance client relationships prior to opportunity identification (Opening Game); (2) strategically position us for specific opportunities (Middle Game); and (3) develop high-quality opportunity-specific response documents with competitive and compelling sales messages to satisfy client business goals (End Game).
Research and Analysis o Conducts client, competitor and market research, as required in support of client and/or opportunity strategy development and provides corresponding analysis.
o Collaborates with the designated core client sponsorship team to populate SharePoint sites and supports the development of documented client strategies and related information.
Sales Material Development o Provides writing for proposals and marketing materials, as required.
o Interacts regularly with operations personnel to support development of sales material (e.
g.
conducts interviews of Subject Matter Experts).
o Proofs and edits technical and non-technical documents for accuracy and consistency.
o Organizes and participates in response-related meetings (internal and/or client), as appropriate.
Opportunity Response Co-ordination o Works with designated response team members to develop opportunity response plans in alignment with our Relationship Based Sales (RBS) process.
o Manages response efforts for client questionnaires, qualifications requests, sales opportunities that are smaller in size and/or complexity, and volumes/sections on larger opportunities.
o Works with inside/outside sales and operating segments to identify response requirements and develop a realistic approach and schedule for the response.
o Monitors progress against the opportunity response plan.
o Coordinates response reviews and approvals.
o Coordinates and/or manages production of response documents.
Knowledge and Process Management o Maintains and supports proposal collaboration tool content and use.
o Develops, prepares, and updates/maintains non-opportunity specific / additional sales qualification and reference materials (including rsums, project descriptions and organization charts) in designated information management systems.
o Oversees various knowledge management and database systems, ensures effective use of these tools within the organization, and contributes to further development of these tools.
o Shares information (resumes, project descriptions, qualification data, etc.
), knowledge, and best practices with inside sales staff company wide.
Other o Takes ownership of our standards to develop/improve, implement and present a consistent appearance/style in compliance with our corporate identity for all business development media (external marketing communications, public relations, project descriptions, qualification packages, presentation graphics, rsums, leaflets, etc.
).
o Must provide graphics and desktop publishing skills:
o Provide high level document and slide formatting/design for proposals, presentations, advertisements, brochures, banners, tradeshow materials and other marketing & sales support collateral.
o Design and produce a wide variety of graphics including tables, org charts, matrices, maps, and other information graphics.
o Translates technical information into effective visual concepts & design.
o Candidate should be o Experience with other creative software, including alternative presentation, interactive/multimedia, video editing, and HTML programming tools a plus.
o Performs other duties as assigned.
Qualifications :
o Education:
Bachelor's degree in Engineering, Marketing or other technical or related discipline from a four-year college or university.
Similar working level obtained through relevant job experience may be accepted in lieu of degree level education.
o
Experience:
2 years of relevant experience o Experienced in working within teams within fast-paced environment.
o Strong verbal and written communication skills.
o Strong attention to detail and an ability to establish and meet deadlines/budgets.
o Strong organizational, management and research skills with the ability to manage multiple projects at a time.
o Good interpersonal skills to build relationships across operational and sales teams.
o Proactive, self-motivator.
o Proficient with Adobe InDesign, Microsoft Word and PowerPoint, in a PC environment, with advanced level understanding of styles, master pages, and page formatting techniques; should possess a strong understanding of design principles and typography; and have some experience/familiarity with other creative software tools in the Adobe Creative Suite/Creative Cloud (Photoshop, Illustrator, etc.
).
o Work may be required after hours and on weekends, and sometimes on short notice.
Must also be willing and able to travel.
OUR CULTURE At Jacobs we have recently celebrated 10 years of our culture of caring - 'BeyondZero'.
We see safety differently - we strive to go BeyondZero by putting the health, safety and well-being of our employees first in everything we do.
We are committed to equality across our business and we work with external organisations such as STEM.
We are also Disability Confident Committed; therefore, we guarantee to interview all disabled applicants who meet the minimum criteria for a vacancy.
When you join Jacobs, you will have access to a wide range of Global Networks, centred on inclusion and diversity which is the foundation of our business and at the centre of our values.
To find out more about our networks, check out our website:
https:
//www.
jacobs.
com/careers/life-at-jacobsJACOBS is an Equal Opportunity Employer who is committed to the safety and wellbeing of all.
#LifeSciences, #Bio/Pharma, #EPCMVSalary:
$9.
23 - $22.
91.
Estimated Salary: $20 to $28 per hour based on qualifications.
(1) develop and advance client relationships prior to opportunity identification (Opening Game); (2) strategically position us for specific opportunities (Middle Game); and (3) develop high-quality opportunity-specific response documents with competitive and compelling sales messages to satisfy client business goals (End Game).
Research and Analysis o Conducts client, competitor and market research, as required in support of client and/or opportunity strategy development and provides corresponding analysis.
o Collaborates with the designated core client sponsorship team to populate SharePoint sites and supports the development of documented client strategies and related information.
Sales Material Development o Provides writing for proposals and marketing materials, as required.
o Interacts regularly with operations personnel to support development of sales material (e.
g.
conducts interviews of Subject Matter Experts).
o Proofs and edits technical and non-technical documents for accuracy and consistency.
o Organizes and participates in response-related meetings (internal and/or client), as appropriate.
Opportunity Response Co-ordination o Works with designated response team members to develop opportunity response plans in alignment with our Relationship Based Sales (RBS) process.
o Manages response efforts for client questionnaires, qualifications requests, sales opportunities that are smaller in size and/or complexity, and volumes/sections on larger opportunities.
o Works with inside/outside sales and operating segments to identify response requirements and develop a realistic approach and schedule for the response.
o Monitors progress against the opportunity response plan.
o Coordinates response reviews and approvals.
o Coordinates and/or manages production of response documents.
Knowledge and Process Management o Maintains and supports proposal collaboration tool content and use.
o Develops, prepares, and updates/maintains non-opportunity specific / additional sales qualification and reference materials (including rsums, project descriptions and organization charts) in designated information management systems.
o Oversees various knowledge management and database systems, ensures effective use of these tools within the organization, and contributes to further development of these tools.
o Shares information (resumes, project descriptions, qualification data, etc.
), knowledge, and best practices with inside sales staff company wide.
Other o Takes ownership of our standards to develop/improve, implement and present a consistent appearance/style in compliance with our corporate identity for all business development media (external marketing communications, public relations, project descriptions, qualification packages, presentation graphics, rsums, leaflets, etc.
).
o Must provide graphics and desktop publishing skills:
o Provide high level document and slide formatting/design for proposals, presentations, advertisements, brochures, banners, tradeshow materials and other marketing & sales support collateral.
o Design and produce a wide variety of graphics including tables, org charts, matrices, maps, and other information graphics.
o Translates technical information into effective visual concepts & design.
o Candidate should be o Experience with other creative software, including alternative presentation, interactive/multimedia, video editing, and HTML programming tools a plus.
o Performs other duties as assigned.
Qualifications :
o Education:
Bachelor's degree in Engineering, Marketing or other technical or related discipline from a four-year college or university.
Similar working level obtained through relevant job experience may be accepted in lieu of degree level education.
o
Experience:
2 years of relevant experience o Experienced in working within teams within fast-paced environment.
o Strong verbal and written communication skills.
o Strong attention to detail and an ability to establish and meet deadlines/budgets.
o Strong organizational, management and research skills with the ability to manage multiple projects at a time.
o Good interpersonal skills to build relationships across operational and sales teams.
o Proactive, self-motivator.
o Proficient with Adobe InDesign, Microsoft Word and PowerPoint, in a PC environment, with advanced level understanding of styles, master pages, and page formatting techniques; should possess a strong understanding of design principles and typography; and have some experience/familiarity with other creative software tools in the Adobe Creative Suite/Creative Cloud (Photoshop, Illustrator, etc.
).
o Work may be required after hours and on weekends, and sometimes on short notice.
Must also be willing and able to travel.
OUR CULTURE At Jacobs we have recently celebrated 10 years of our culture of caring - 'BeyondZero'.
We see safety differently - we strive to go BeyondZero by putting the health, safety and well-being of our employees first in everything we do.
We are committed to equality across our business and we work with external organisations such as STEM.
We are also Disability Confident Committed; therefore, we guarantee to interview all disabled applicants who meet the minimum criteria for a vacancy.
When you join Jacobs, you will have access to a wide range of Global Networks, centred on inclusion and diversity which is the foundation of our business and at the centre of our values.
To find out more about our networks, check out our website:
https:
//www.
jacobs.
com/careers/life-at-jacobsJACOBS is an Equal Opportunity Employer who is committed to the safety and wellbeing of all.
#LifeSciences, #Bio/Pharma, #EPCMVSalary:
$9.
23 - $22.
91.
Estimated Salary: $20 to $28 per hour based on qualifications.
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